Foundation Manifesto

  1. Introduction 
  2. The KFS Experiences (The Proposals)
  3. The Working Flow
  4. The Roles

1. Introduction

The Koukaki Film Society has a purpose given not only by a passion for cinema, but also, by the idea of bringing the cinema experience to a new, more elaborated and enriching level, capable to add meanings, side-actions, analysis, social involvement and collaborative production of content to the actual screening.

With this motto we decided to found The Koukaki Film Society.

1.1. Inspiration and background

This section consists in a selection of ideas and resources that are helping and will help to the ideal shaping of our cinema club / film society (WIP).

1.1.1. Other clubs

1.2. A Game needs Rules

The Koukaki Film Society is a structured framework, a game, and as such it has a set of organised rules. This manifesto is the document responsible to define the game and its rules and these must be followed without any exception, always under the flexible boundaries that are implicit in the definitions. The circumstances of the rules allow members and the mechanisms of the Koukaki Film Society to flow, and flow is understood as the base to grow and to enjoy the game in the best possible way.

The Rules and working system behind the Koukaki Film Society are originally defined by its 4 founding members, also called The Founding Fathers. However every member and attendant to the club can suggest changes and improvements and a especial time slot is dedicated for this purpose at the beginning of every session. Ultimately the Founding Fathers gather periodically in order to process the feedback received and shape new rules evolving the concept of the Koukaki Film Society.

1.3. General Rules

There is a set of universal rules to be applied throughout the Koukaki Film Society:

  1. The Rules contained in this document must be read, agreed and followed by all members with no exception in order to participate of the Koukaki Film Society.
  2. The Koukaki Film Society is open to everybody and must guarantee no exclusion or discrimination to anybody, likewise each member must respect other members and play always under the rules of the game (see section above 1.2)
  3. Any person can attend ONE Koukaki Film Society screening as a trial, without reading the Manifesto, after which they will be added to the Chat platform and receive voting privileges for the next iterations.

2. The KFS Experiences (The Proposals)

The Film Society Experiences or “proposals” as they are called informally, are the center and core of the film society, the entire idea of the club spins around them. They represent the foundational idea of the club and, while keeping a simple and flexible configuration, they serve as curated film experiences.

A proposal brings a way to enrich the screening of a movie, to add more content and to design a wider experience after all. The combination of all parts of a proposal should have the following purposes:

  • Raise questions that are directly or indirectly connected with the content.
  • Add experiences of any kind to the actual screening of the content.
  • Provoke an exceptional social encounter based on participation and able to produce collaborative insights and contents.
  • Squeeze and radicalise the film analysis and its context, bringing up new angles, contrasts, vibrations or combination of ideas to take it to a different level.

The proposal must contain the following parts:

2.1. The title (optional)

This is optional and it will be defaulted to the movie title, if none is provided. The title, if added, can be an opportunity to encapsulate the proposal and its meaning/purpose.

2.2. The Introduction (optional)

An introductory text of maximum 300 words is permitted in order to define and elaborate the concept of the proposal if needed.

2.3. The Pre-Prop Tasks (aka “The Pre-Tasks”)

The pre-proposal tasks are a series of simple tasks that need to be undertaken prior to the screening of the content by all the members. These tasks can be anything, from reading a specific text, visiting a venue/exhibition, watching a video, etc. The only requirement for these tasks is that no more than 10-15min must be needed to complete them. The proposer must include all necessary documentation, materials and instructions in order for members to be able to complete the tasks. The pre-prop tasks can include optional tasks that are longer than 10-15min in order to be as flexible as possible.

2.4. The content

The content can be any movie, documentary or audiovisual content in general, that has been published and it’s easy to get. If the content is not easy to find, the proposer has also the option to find it and provide it together with the proposal. Ideally the content must be longer than 30 min or combinations of contents up to this time but this is not a requirement.

The content proposed must be accompanied, at least, by:

  • Title of the content
  • Director or author
  • Year of release
  • Duration

And optionally by:

  • The trailer

2.5. The Image (optional)

An image can be provided optionally whether the poster image or any other to support the concept and the message of the proposal.

2.6. The Post-Prop Tasks (aka “The Post-Tasks”)

The post-proposal occurs right after the screening of the content. This is just a guideline to provoke a conversation and must not be taken as a strict list of instructions. It could be a list of discussion topics, questions or similar, a definition of a collaborative happening to undertake after, and as a result of, the screening of the content. The organiser (proposer) of the session must start and/or guide and conduct the discussion, in order to avoid the “well…” issue. The total duration of the post-prop, although flexible, should not take longer than 60min and therefore the instructions for this stage must keep this timing in mind. In any case, the post-prop part will be flexible and open.

2.7. The drink

The drink to be consumed during the screening night must be also included in the proposal. This must be something either easy to buy or to produce by the members. The proposer must be responsible to include information and/or instructions on how to get this drink.

3. The Working Flow

The participation in the Koukaki Film Society is arranged alongside five lines: proposal submission, proposal curation, proposal voting, pre-prop and screening.

The working flow of the Koukaki Film Society consist firstly and independently on the submission of proposals by all members. Afterwards, the Curation Committee selects (curates) a set of proposals for every screening and subsequently the members vote among these proposals. As for the proposal’s indications, members proceed to complete the proposal pre-tasks on the winning proposal prior to the proposal screening, after which the process starts again.

To ensure that the correct procedures are in place in every stage, an organiser will be responsible of articulating the different tasks (see more info below).

3.1. Proposal Submission

The proposal submission is the mechanism by which every member submits proposals according to the agreed schedule, currently before Sundays at 23:59h.

  • The submission of proposals is free and can be done by any member at any time.
  • The submission of proposals is not a requirement to belong to the club, although the KFS encourages its members to go ahead and start submitting proposals as long as they feel comfortable with the process, as this is a fundamental part of the club, and do not expect only other members to submit proposals.
  • It is recommended that proposals are submitted once the member is familiar with the proposal concept and has attended some screenings.

3.1.1. How to submit a proposal

Proposals must be submitted by copying the official template and sending it via email to:

Proposals will not be publicly available, only those curated and selected in each iteration (see below).

3.2. Proposal Curation

The proposal curation is the process by which the Proposals Selection Committee (PSC) selects a subset of proposals from the main proposal pool prior to the proposals voting process in order for the member to vote. The PSC will select around 5-6 proposals for every iteration and provide them to the members for the voting process. The PSC will put in place different criteria in order to make a consistent and good quality selection of proposals. Guaranteeing the high quality of our screenings is the main purpose of this process.

3.3. Proposal Voting

Once we have a curated selection of the proposals by the PSC, the next step is the voting. The voting process occurs currently during Mondays, until 23:59h of Monday. The Koukaki Film Society, and concretely the organiser, will provide a platform that ensures the anonymous vote of each member only monitored by the organiser her/himself.

The voting rules are:

  1. Every member can issue one single vote and these are anonymous.
  2. As a rule of courtesy it is recommended that a member does not vote if s/he is not planning to attend the screening. (see section 3.3.1 below)
  3. Votes must not be agreed and organised previously between members, they must be free and independent.
  4. In cases of voting draw, the PSC will be responsible of selecting a winner by putting in place different means (another voting, randomiser, etc.)

3.3.1. The vote-only-if-you-are-planning-to-attend rule of courtesy

The vote is important as it defines what proposal will be implemented by the totality of the members. It’s a great responsibility. Members are suggested to vote only if they are planning to attend. Obviously voting is allowed to all members and there are cases in which circumstances might prevent a member of attending.

However if a member repeatedly follows the I-vote-but-do-not-attend pattern, a warning will be issued. If the member persists with the I-vote-but-do-not-attend-event-after-warning pattern, then the voting privileges might be removed to this member.

3.4. Pre-Prop Tasks

After a proposal has been voted (Monday), the organiser of that iteration will announce the winning proposal and members will be able to start completing the Pre-Prop Tasks prior to the Screening.

At this moment the proposer of the winning proposal becomes the new organiser until the next iteration (see section below).

The Pre-Prop Tasks must be completed before the screening session and cannot be taken to the screening session to complete right before the screening.

3.5. Screening

The screening session is the moment in which the voted proposal (screening and post-prop) is executed.

  1. The screening session starts every Thursday at 19.30h (subject to previously-agreed changes). The screening time will be always at 20.30h.
  2. The drinks must be ready prior to the screening moment.
  3. The winning proposer must stand up and introduce briefly her/his proposal.
  4. Transport and carpooling: members can agree and arrange on transportation to the Koukaki Film Society night, sharing cars or with similar arrangements. The proposal will be as much as possible metro-friendly to avoid extra expenses.
  5. The organiser of the session must introduce briefly her/his proposal, standing up and talking for no longer than 3 – 5 min.
  6. After screening, the winning proposer can introduce and initiate the discussion and the post-prop tasks.
  7. If food needs to be arranged, this can be done before the screening or after. The content screening must not be interrupted with the only exception of a 5min intermission (no more) in the middle of the content.

4. The Roles

4.1. The Committee of Founding Fathers

The committee is composed by the founding members of the Koukaki Film Society, also called the Founding Fathers. At its initial stage the Founding Fathers undertake the necessary tasks for the maintenance and growing of the Koukaki Film Society.

The Founding Fathers are:

  • Christos Tzouti
  • Nick Tsatsanis
  • Omar Camarero
  • Francisco Callejo

4.2. The Proposals Selection Committee (PSC)

The Proposals Selection Committee is the entity which ensures the quality control and interest of the Koukaki Film Society’s proposals by curating a selection of them prior to each iteration. Its work sets the main direction of the club and guarantees the overall quality of the experience.

The initial PSC is composed by the Founding Fathers but it is not limited to them. Access to the PSC to collaborate in the curation of the proposals is granted by decision of the PSC to members who acquire experience, based mainly on their participation in the club and the success of their proposals in the different processes.

4.3. The Screening Organiser

This is the person responsible to announce to all members the different timings and issues related with each iteration. Among her/his tasks are:

  1. Liaise with the PSC to collect the curated proposals for the iteration and present them to the members.
  2. Set up the voting platform and make sure that the votes are unique and fair.
  3. Announce the winner of the iteration and facilitate access to the pre-tasks if needed.
  4. Coordinate with the members the screening session, making sure that transport arrangements, food, the drink, etc. are taken care of.

The Organiser is the person who won a proposal, aka the Winning Proposer. After the voting and knowing the winning proposal, the proposer of that proposal becomes automatically the organiser until the next voting process.

4.4. The Minutes Taker

This person must collect minutes during the screening session. Minutes must be taken with attention and an eye for the detail, as this document will be afterwards published in our platform.

There is not yet consensus on the set of rules that define who is the minutes taker in every screening so currently this role is randomly assigned among the members.